Elite Academy
Terms & Conditions
Registration of a player under written contract (2024/25)
1. DEFINITIONS
1.1 “Parent” means a parent or legal guardian who will be responsible for the payment of fees and who is the contracting party to this agreement.
1.2 “Worksop Town Academy” means Evolution Soccer Ltd., with whom you have entered into this agreement.
1.3 “Season” means the duration of the season you have been invited to attend, which in this case runs from 01.08.24 to 31.07.25.
1.4 “Fee” means the monetary cost per season as specified in 3.1.
1.5 “Coach” means the individual(s), employed by Evolution Soccer Ltd. Whilst every effort will be taken to maintain the consistency of the Coaches during the season, Worksop Town Academy retain the right to change the coaching staff where necessary.
1.6 “Venues” or “Premises” means the premises where the season’s training sessions take place unless stated otherwise. The address of the Premises is Worksop Town FC, Babbage Way, Worksop, S80 1UJ
1.7 “Player” means the child attending the Season, whose details are specified by the Parent or carer on the registration form.
1.8 When we use the words "writing" or "written" in these terms, this includes email.
1.9 “Terms” means the terms and conditions set out in this document and any special terms and conditions agreed in writing by Worksop Town Academy and the parent.
2. ACCEPTANCE OF TERMS AND CONDITIONS
2.1 All agreements relating to the Season provided by Worksop Town Academy to the child are subject to these terms to the exclusion of all other terms and conditions.
2.2 No changes or addition to the terms shall be binding unless agreed in writing by Worksop Town Academy and the parent.
2.3 The terms shall be deemed to have been accepted by the parent upon payment of your initial month’s fee as outlined in section 3.
3. FEES AND PAYMENTS
3.1 The parent shall pay the Season fees as 12 monthly instalments of £68.99, beginning on 01.08.24, or pro-rata from the agreed start date for those joining part-way through the season.
3.2 Fees shall be paid via online subscription through our booking platform: classforkids.io.
3.2. The player’s attendance to the season will start on 01.08.23, or from your agreed joining date, whereby you will enter into a 12-month contract, or until the date 31.07.25, with Evolution Soccer Limited, as an Initial Fixed Term. You cannot cancel your contract within the initial Fixed Term, which is 12-months from 1st August 2024 (or until 31.07.25 from your starting date), unless clauses 6 and/or 7 below applies. If you do cancel your contract in the Initial Fixed Term you will breach the contract between us.
3.3 The contract will continue until the end of the initial fixed term unless it is ended in accordance with clauses 6 and/or 7 below and/or by written agreement between the Parent and Worksop Town Academy.
3.4 At the end of the Initial Fixed Term, renewal of the contract for the subsequent season, beginning 01.08.2025, will be by invitation only and at the discretion of Worksop Town Academy.
3.3 The fee is non-refundable under any circumstances except with the prior written agreement of Worksop Town Academy and/or if clauses 6 and/or 7 below apply.
3.4 Your season fees will be payable for the duration of the season, regardless of whether or how much you make use of the training/competition.
3.5 Any changes in the rate of VAT will be passed on. If the rate of VAT changes whilst you are a member, we will adjust the rate of VAT that you pay, and this will result in a change to your membership fees.
3.6 We can change your fees at any time for any reason stated in clauses 9.3 or 9.4 below by giving you at least 30 days' notice in writing. If you do not want to pay the changed fee, you can cancel your contract by giving us written notice to cancel at any time before the change in fee comes into force. If you do give us notice to cancel you will continue to be charged the previous fee until that notice of cancellation takes effect.
3.7 Your membership fees will be payable by via a valid debit card subscription. If a payment has been cancelled or has failed the following will apply:
3.7 (a) For the first instance of a missed or failed payment within a single season, there will be no additional charge and the booking system will attempt the payment again in 3 days time.
3.7 (b) For the second instance of a missed or failed payment within a single season, there will be a 10% surcharge (£6.90) added to the following month’s bill to cover the admin costs and fees associated with our booking system.
3.7 (c) For the third instance of a missed or failed payment there will be a penalty of £12.50, which will be sent via email invoice. Players will not be permitted to attend training until this penalty has been paid.
3.7 (d) For the fourth instance of a missed/failed payment the player will be released from the Academy.
3.8 For any unpaid fees passed 31 days, with no written communication between us coming to an agreement regarding fees, you will be in breach of our contract as per 3.2, and we will pass this on to a third-party debt collection agency.
4. OUR OBLIGATIONS
4.1 Worksop Town Academy agrees to the following:
4.1.a) deliver 2 x training sessions per week to all academy age groups on the days outlined in the Timetable provided in Section 10 with the exception of:
4.1.a.i) if there is a National Bank Holiday on the same day that your training is scheduled
4.1.a.ii) the period from 21.12.24 to 02.01.25 named “The Christmas Period”
4.1.a.iii) if classes are cancelled due to an “Act of God” (extreme weather conditions, earthquakes etc.) strikes, terrorist activity or where local authorities/public guidance suspend for health or other reasons. No refunds will be provided for any of the reasons in this item (4.1.a.iii)
4.1.a.iv) if an academy presentation or signing evening falls on the same day that training is scheduled
4.1b) if a session is cancelled due to staff illness or other absence, we will provide a refund for the amount of £4.00 for every session missed by way of a discount from the following month’s fees.
4.1.c) Worksop Town FC first team take priority over use of the pitch and should there be any fixture or event involving the first team then any and all sessions will be cancelled on this specific date only. No refund will be offered for such a cancelation however an alternative session will be provided, this could be via training/camps/fixtures, matching or exceeding the missing training hours before the end of the season.
4.1.d) provide at least two in depth player performance reviews per Season
4.1.e) Organise & arrange all academy fixtures and tournament entry as follows:
(4.1.e.i) For U7-U10: These age groups are scheduled to take part in the “North Derbyshire League”. This provides and an excellent and competitive fixture programme that take place on Saturdays (kick off times may vary). These fixtures take place at three Central Venues (not WTFC) as highlighted below:
The Arc, Clowne, S43 3JY
Brookfield Community School, Chesterfield, S40 3NS
NDYFL Hollingwood MSSC, Hollingwood, Chesterfield, S43 2HP
(4.1.e.ii) For U11-U15: These age groups will be entered into the prestigious Junior Premier League programme. These fixtures will take place on Saturdays either home or away (KO times may vary). “Home” could be at WTFC OR at our partner site Worksop College (S80 3AP).
(4.1.e.iii) For U16: These age groups will be entered into the competitive ”Notts Youth League”. These fixtures will take place on Saturdays either home or away (KO times may vary). “Home” could be at WTFC OR at our partner site Worksop College (S80 3AP).
(4.1.e.iv) Venues: “Home” venues may either be at Worksop Town FC (full address in 1.6) or at Worksop College, Cuthbert’s Avenue, S80 3AP.
(4.1.e.v) Wherever possible parents & guardians should advise Worksop Town Academy staff of their player’s attendance at training sessions and games no later than 48 hours prior. Worksop Town Academy appreciates that this is not always possible however the support of parents to assist coaching staff in the planning & preparation of their delivery is much appreciated.
4.1.f) Provide all training equipment & facilities for football session delivery
4.1.g) Provide a pre-season training camp across 4 days that will take place in August 2025
4.1.h) Communicate all information quickly & effectively to all academy players & parents of events outside of the weekly schedule as well as any postponed or cancelled training sessions or fixtures. Such communication would be via email and/or via a communication app.
4.2 We reserve the right to amend or change the training or games schedules and notice will be given via communication as soon as possible. Parents should understand that due to the nature of football that sometimes fixtures/events may change at short notice.
5. PLAYER KIT
5.1 By agreeing to these terms you agree to purchase Worksop Town Academy Players Kit, as a minimum this will be a playing shirt and a training shirt along with black shorts & socks.
5.2 Worksop Town Academy kit will be purchased via a third party, and we accept no responsibility for any issues with Player kit such as delays or stock issues.
5.3 All Worksop Town Academy players must understand that by wearing club kit they are representing the club whether on or off the pitch. Any reports of poor behaviour whilst wearing Worksop Town Academy attire in the community will result in disciplinary action as deemed appropriate by the Academy Director
6. ENDING THE CONTRACT
6.1 Your rights to end the contract: Where you have a good reason for ending the contract, you may end the contract between us by giving us no less than 30 days' written notice at any time under the following circumstances:
6.1.a) we tell you that we are changing these terms in any way and you reasonably consider that the change is detrimental to you
6.1.b) we tell you that we are changing your fees under clause 3.6 and you don't want to pay the increased fee
6.1.c) your financial situation becomes significantly worse than it was at your Joining Date, so continuing to pay your fees is unaffordable for you. In this case you must be able to provide to us reasonable evidence of this.
6.1.d) you permanently move away from the area in which the Premises is based, such that travelling to training is longer than 15 miles , and you can provide reasonable evidence of this to us.
6.1.e) if a player suffers an injury or illness which prevents them from being able to participate in training for the foreseeable future or the duration of the remainder of the Season. Evidence of this must be provided in writing by a doctor or other medical professional.
6.1.f) if a player that has previously frozen their contract due to being selected to trial for an EFL or Premier League club, as per clause 7.2.b, and has been accepted by the EFL or Premier League Club on a permanent basis or for the remainder of the Season. Termination of contract for this reason will only be permitted if the steps outlined in clause 7.2.b have been followed prior to this.
6.1.g) Where you have another good reason for ending the contract at the discretion of Worksop Town Academy and agreed by both parties in writing.
6.2 You can cancel your membership within 14 days of your Joining Date (referred to as the "cooling off period") without giving a reason. If you want to exercise this right to cancel, please let us know in the following way: by emailing us at admin@worksoptownacademy.co.uk
6.3 If you cancel during the cooling off period as outlined in 6.2 above, we will refund your fee pro-rata from the date you write to us.
6.4 If you are not ending the contract for one of the reasons set out in clauses 6.1, your contract will end 30 days after you give us notice in writing of your intention to end the contract. In that case, we will charge you a termination fee. The termination fee will not be any more than your membership fees for the remainder of your Initial Fixed Term, and less any costs we save and the benefit to us in receiving payment early.
6.5 We reserve the right to end your contract at any time, for any reason. We do not need to provide a reason for this, however we will always endeavour to share as much information with you as possible as to the reasons for our decision.
7. FREEZING YOUR CONTRACT
7.1 Freezing of your contract will only be permitted in exceptional circumstances outlined in the clauses in 7.2 below. Freezing your contract would take place effective from the date you informed Worksop Town Academy. Any training sessions and fixtures remaining in that month from the date you informed us will be deducted from your fees once the contract is unfrozen, pro-rata from the date your fees were frozen. If the contract is never unfrozen, and instead terminated as per clause 6, no refund will be given.
7.2 Reasons for freezing your contract;
7.2.a) if a player is temporarily unable to train for a period of 3 weeks or more due to injury or illness, the contract may be frozen for a period of 1 month, so long as written evidence of this has been provided by a doctor or other medical professional. Should the player still be unable to train due to injury or illness in subsequent months, written evidence by a doctor or other medical professional must be provided, and with an expected duration of absence from such physical activity. Any injury or illness that is expected to prevent the player from training for longer than 2 consecutive months, as per clause 7.5, will be reviewed on a case by case basis and at the discretion of Worksop Town Academy.
7.2.b) if a player has been selected to trial for an EFL or Premier League club, the contract between us may be put on hold for the duration of their 8 week trial. Evidence of this trial must be provided by way of a signed YD-8 form from the club stating their intention to take the player on trial. If this trial results in a signing by the EFL or Premier League Club, then the policy outlined in clause 6.1.f will apply.
7.2.b) Where you have another good reason for temporarily freezing the contract at the discretion of Worksop Town Academy, usually with reasonable written evidence for the reason, and agreed by both parties in writing.
7.3 Holidays, or any other absence not outlined in 7.2, are not a permitted reason for freezing your contract.
7.4 Personal financial circumstances are not a permitted reason for freezing your contract. In this circumstance the contact might be eligible for termination under clause 6.1.e above. In order to return to the club the player must go through the re-trial process.
7.5 Freezing of contacts will only be permitted for a duration of 2 consecutive months. Thereafter the contract will either (i) be reinstated and fees will continue to be paid once again on the 1st of the 3rd month after the initial freezing, or (ii) the contract terminated. In the case of subsequent termination, any missed training sessions/fixtures that were remaining in the first month of your notice of freezing will not be refunded.
7.6 A maximum of two instances of the freezing of a contract will be permitted in any one season.
8. CODES OF CONDUCT
8.1 General rules of conduct. You agree that you will, and (if relevant) any guests that accompany you onto the premises will:
8.1.a) show consideration for other members, their guests and all staff at the premises
8.1.b) not use inappropriate, abusive, offensive or foul language
8.1.c) not behave in a way that is inappropriate, violent, offensive or threatening to any other member, their guests or the staff on the premises
8.1.d) not bring, use or be under the influence of illegal drugs in any part of the premises
8.2.e) not be drunk in or about the premises
8.3.f) not behave in an anti-social or disruptive manner, including, but not limited to: inappropriate or threatening behaviour, misuse of equipment, swearing or sexual or illegal activities
8.2 Parent’s code of conduct:
Good conduct not only prevents incidents and allegations but also helps to highlight any conduct that is unsafe or may bring the club into disrepute. Those associating themselves with Worksop Town Academy should:
8.2.a) Be professional and maintain the highest standards of behaviour at all times towards your child, other academy players, coaching & management staff as well as match officials and opposition players & staff - aggressive behaviour and language, including swearing, will not be tolerated in any circumstance
8.2.b) Recognise the trust placed in you by your child to help support their development and to support Worksop Town Academy in creating a safe, fun and developmental learning environment for such development to take place
8.2.c) Understand that if your child develops a behaviour-related problem that repeatedly disrupts practice and/or games, it is your responsibility as the Parent to work with the coach to resolve the problem
8.2.c) Do your very best to make football fun for your child and his teammates and understand that your actions and behaviors play a part in such enjoyment
8.2.d) Not confuse the player by giving instruction during training or fixtures
8.2.e) Be supportive of the Worksop Town Academy programme, and ensure that any communication is constructive and delivered via the appropriate channels (i.e. via email at admin@worksoptownacademy.co.uk). As a member of the Worksop Town Academy community you understand that how, what and where I communicate should not bring the programme into disrepute both physically, verbally and online.
8.2.f) Represent the football club and its community in a positive manner both in person and online. No feedback or concerns will be aired publicly by any parent or guardian via any academy communication platform including online communication apps, and all social media channels. If further support is required then this is done so via the club email account; FAO Academy Director Laurie Griffin at admin@worksoptownacademy.co.uk
8.3 Player’s code of conduct:
The Player agrees to;
8.3.a) work hard towards attaining your personal goals and those of the team
8.3.b) be a team player and contribute to the building of a positive team environment
8.3.c) cooperate with and respect your teammates and coaches
8.3.d) attend and participate in all possible training sessions
8.3.e) arrive on time to all sessions and games – if you can’t be on time or will be absent, inform staff as soon as possible or admin via email at admin@worksoptownacademy.co.uk
8.3.f) understand that as a team, we all are expected to respect all match officials, coaches and fellow competitors. Our manners, conduct and language directly reflect our team mates, coaches and Worksop Town FC. We all need to behave in a way that makes us proud as a unit.
8.3.h) adhere to the Worksop Town FC site rules & regulations at all times
9. OUR RIGHTS TO TERMINATE AND/OR MAKE CHANGES TO THIS CONTRACT
9.1 Any actions, conducted by parents, player, carer or guest, which breach the codes of conduct, above may result in the player’s immediate release from the Academy and ending of the contract. In this instance, no refund for the remaining sessions/fixtures in that month will be applicable.
9.2 If the premises closes or becomes unusable in circumstances we did not plan or foresee (for example if there is extensive damage to the premises or the area around it), we can end the contract immediately by giving you notice. If we decide to close due to business or operational reasons, we can end the contract by giving you at least 30 days' notice in writing.
9.3 We may make changes to the service we provide or to the terms of the contract, including fees, for any of the following reasons;
9.3.a) we may change, remove, or improve or add to our service at our discretion as this ensures we respond to customer needs and remain competitive
9.3.b) the cost to us of providing the facilities or other costs associated with running our business increase (for example, we have to pay third parties more to provide services or goods to us)
9.3.c) to introduce new charges where the cost of running our business increases
9.3.d) we reorganise the way we structure or run our business
9.3.e) other valid legal or regulatory reasons
9.4. Other reasons for changes. We are provided access to the facilities of Worksop Town FC on an ongoing basis and we cannot foresee what may change in the future. This means we may need to make changes for reasons other than those set out above.
10. TIMETABLE
10.1 Training sessions will take place as detailed in the timetable on page 5 of the academy brochure HERE. Though there are no scheduled changes in the foreseeable future, we reserve the right to amend this at any time, which will be communicated as soon as possible via email.
10.2 If permanent changes are made to the timetable, and you do not wish to continue your contract with us due to this, termination of the contract may occur as per clause 6.
11. EXCLUSION OF LIABILITY
11.1 Except in the case of fraud Worksop Town Academy, its coaches, servants, employees or agents accept no responsibility under any circumstances for any loss (consequential or otherwise), damage, expense or delay suffered or incurred by the Parent, the Player or any other party arising directly or indirectly or in any way connected with the attendance of the Player at the Season (or any part of it) or any other act or omission on the part of Worksop Town Academy Academy or agents even if such act or omission is negligent.
11.2 The Parent agrees (for and on behalf of the Parent and the Player) that any claim by the Parent or the Player against Worksop Town Academy or any coach, employee or agent of Worksop Town Academy must be brought within 60 days of the event that gave rise to such claim made thereafter shall be time-barred.
11.3 The Parent acknowledges, warrants and undertakes (for and on behalf of the Parent and the Player) that the maximum aggregate liability of Worksop Town Academy to the Parent and/or Player under these terms shall not exceed the Fee.
11.4 All warranties and conditions whether implied by statute or otherwise are excluded from this contract provided that nothing in this contract shall restrict or exclude liability for death or personal injury caused by the negligence of Worksop Town Academy, its coaches, servants, employees or agents or affects the statutory rights of the parent or pupil.
13. GENERAL
13.1 These Terms constitute the entire agreement between the parties hereto and supersede all prior agreements and understandings between the parties. It is agreed that no statement, promise or inducement whether written or oral alleged to have been made by either party and which is not contained herein shall be binding or form part of this agreement.
13.2 This entire agreement shall be governed by English Law and shall fall under English jurisdiction.